Since its launch, the HRMS Indian Railways has changed the way the Indian Railways operates its large workforce, including serving employees and pensioners. This HRMS is now a digitised Human Resource Management System that provides efficiency, transparency and accessibility to millions of railway staff throughout the country.
Indian Railways HRMS Application: What is it?
The Indian Railways HRMS application is fully online, digitised system that digitises human resource processes in the Indian Railways – which is one of the largest employers in the world. The application was introduced by the Ministry of Railways in and was first rolled out in late 2020. The project aims to improve productivity and satisfaction for employees. The project achieves this aim through the automation of some key processes that are currently manual in nature.
There are over 27 lakh railway employees and pensioners who have been able to benefit from improved overall employee experience offered through this application. The Indian Railways HRMS Application signifies a big step closer to a paperless, technology enabled work environment.
Key Features of the Indian Railways HRMS
Employee Self Service (ESS)
The ESS module allows you to update your personal information on your own, submit change requests, check leave balance, monitor the promotion process and much more. This empowers railway employees to manage their own information without the restrictive nature of paperwork.
Provident Fund (PF) Advanced Module
The PF Advance module allows employees to check their Provident Fund balance and apply for advances online. The whole advance application process is trackable and transparent, and the status can be seen on the application.
Settlement Module
The Settlement automatically processes and settles all retirement settlements within the system. Employees complete their pension booklets online and can retrieve their respective service records digitally. The outcome is timely processing and payments to employees’ pension bank accounts without the historical delays of any paper-based settlement process.
Earlier Modules of Indian Railways HRMS
Before the launch of these new Modules, Indian Railways already digitized many HR Works processes:
Employee Master: Basic employee information.
Electronic Service Record (E-SR): Employee service records are stored digitally.
Annual Performance Appraisal Report (APAR): Digital Appraisal conclusion, for over 12 lakhs employees, which are not Gazetted employees.
Electronic Pass (E-Pass): Electronic lieu of the pass.
Office Order Module: Orders relating to Transfer, Promotion, Joining, and Retirement, amongst others.
HRMS Indian Railways Login and Access
HRMS Login Indian Railways
An employee can access their login credentials in the HRMS Portal and Mobile App for each employee. The login grant all access to all the features attached to the HRMS, including ESS, PF Advance, and Settlement.
HRMS Indian Railways Forgot Password
In the event that employees forget their password, can use the system, forget password feature that allows users to securely reset their password using their registered mobile numbers or email addresses and provide them unhindered access immediately.
Indian Railways HRMS Application Online: Range of Benefits
Efficiency and Transparency: Digitalization is speeding up processes and improving oversight.
Paperless: Most HR functions like pension settlement, performance appraisals and issuing of passes, is now e-based.
Breadth of Reach: Both serving employees and pensioners fall prey to the system.
Timeliness of Notifications: Notifications related to settlements and appraisals keep employees updated.
Centralized Data Management: Core HR data is centralized for better analytics and decision-making.
Mandatory Use: Since 2021, systems of core HRMS modules are mandatory, ensuring that Indian Railways implements them in a uniform manner.
Indian Railways HRMS Application Online Modules & Features
Indian Railways HRMS Application
As an HR support system, the application carries out key HR functions that all employees use simultaneously but can manage their own data in real-time, and shift decision-making processes previously done in minutes of HR manual intervention into self-service processes that are only facilitated digitally and largely remedied by the functionalities of the HRSMS modules.
Indian Railways HRMS Application Online
Having HRMS available online gives employees the ability to access every HR service at anytime, any place. Accessibility and convenience.
How to Use HRMS Indian Railways: From Logging In to Password Recovery
To use the HRMS Indian Railways platform:
– Go to the portal or app and enter your credentials.
– Log in by clicking on the HRMS login Indian Railways or Indian Railways HRMS login.
– Go to the required module (eg. ESS, PF Advance, Settlement).
– For those who forget their password, the HRMS Indian Railways allows them to securely reset their password through a ‘forgot password option’.
– Make use of new modules that have been added, for example the Reservation/Roster module, for promotional and roster management.
Who is Eligible to Access Indian Railways HRMS?
The Indian Railways HRMS is available for all Indian Railways employees and pensioners. It serves as a comprehensive platform to manage employment and post-employment procedures in one location.
Can I Access HRMS Using My Mobile Phone?
Yes, the HRMS platform has an official mobile app that provides railway employees with an opportunity to access their HRMS account from their mobile phones for on-the-go convenience.
What should I do if I Cannot Log into HRMS?
If there are issues with logging into HRMS, double-check that your internet connection is working properly and that you entered your credentials correctly. If the problems persist, you can try to reset your password using the ‘forgot password option’ or by getting in touch with your divisional HRMS support team.
Who Should I Contact for HRMS-Related Queries?
For operational or technical support, employees should connect with their designated HRMS nodal officer or access the central HRMS helpdesk uniquely assigned by Indian Railways.
Looking Ahead: The Future of HRMS Indian Railways
The HRMS will continue to be updated with new functionality, including advanced analytics, improved features for mobile, and comprehensive new modules related to training, grievance redressal and leave management. To date, extensive training will ensure that all employees can exploit this digital transformation as it is intended.
Conclusion
The HRMS Indian Railways system is a significant day forward in HR management digitisation for one of the largest organisations in India. From Indian Railways HRMS application online, to HRMS login Indian Railways which is easy and accessible, to ensuring you can recover your password through HRMS Indian Railways forgot password, this system provides transparency, efficiency and empowerment to all railway employees and pensioners.
As other modules like the 2024 roster system go live, the Indian Railways HRMS continues to serve as a great example of technology-led public sector improvement.
Frequently Asked Questions
A digital system for managing employee records, appraisals, and retirement processes.
Employees are auto-registered; activation requires PF number and registered mobile.
Use your PF number and password on the official portal or app, with OTP verification.
Click “Forgot Password” and follow recovery steps via registered contact details.
All serving employees and pensioners of Indian Railways.
ESS, PF advance, settlement, APAR, e-pass, office orders, and more.
Yes, through the official mobile app.
Check credentials, try password reset, or contact your HRMS support team.
Your local HRMS nodal officer or the central HRMS helpdesk.
